Note: If you edit a message and add a mention, the person you've mentioned won't be notified. Occasionally we need to send emails to more than one person. Help Center. Lets say youre booked off holiday and must send a leave request. In other words, the fields CC: and to: are essentially the same thing. Complete the To field by inserting the . Stay on top of the new way to organize a space. CC is often used as a verb, as in I CCd him on the email., Image Credit: Holger Ellgaard on Wikimedia Commons. It is recommended that you only use Bcc to communicate with recipients on an infrequent basis. Email programs have a function called "Cc" which allows you to send an email to someone but shows that they're not the main recipient. Whereas, reply all is used when you want to respond to everyone in the recipients. While email communication is a powerful tool, it can be misinterpreted and downright inefficientespecially if you're referring to less recent correspondence. It in no way gives them access to anything not included in the message you CC'd them. Still, you will be able to segment subscribers, send them a newsletter, special offers and see statistics. Copy machines didn't exist in those days either. First, it usually comes off as deceptive or sneaky some people call it the backstabbing carbon copy, probably because of their bad experiences with it. So why would you ever use CC instead of To? The CC and BCC fields when sending email work similarly. The World's #1 WordPress Theme & Visual Builder. In this case, you would want to forward or summarize previous correspondences. In these instances, all recipients are visible. If you do want to use it, include any addresses who are indirectly involved in this field. How do we manage this option? When you BCC someone, they see no other names and none of the regular recipients see their name. Note that BCC doesnt function like CC when it comes to email threads. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. Or can they only view messages from the point when they were added? Using the CC function is simple. And, there are only specific instances when it should be used. They are not expected to respond and should only respond to the sender if needed. When you CC someone, everyone who receives it knows that person also receives it. The downsides to BCC-ing someone are a bit more intense than CC. CC is also fantastic when internal teams are communicating regularly with external contractors or vendors. Enter addresses into Bcc. You should also avoid including someone in CC who hasn't expressed a need to be included-or without stating in the email why you've looped them in. And if you put multiple people into the "Bcc" field, none of them will know who else received the blind copy either. When you CC someone, youre sharing information that may be relevant to them, but theyre not required to act (at least, not at this time). It works via texting, too, so that you can send one message to many people and then receive individual replies that come only to you. There's just no way to know. However, there are some problems with this messaging style. You want the recipients of the message to know the other people who have been sent the message. In practice, a lot of this can come down to email etiquette and different people will use these fields differentlyparticularly the To and CC fields. Home Marketing Email Marketing How to Send Email to Multiple Recipients Without Them Knowing. Once a haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and debates about email etiquette. 5 March 2020. EmailAnalytics However, if you have been sending new emails rather than sending replies, the CCd person will not be able to see previous emails because they are not in a thread. Martin Lassen You can address the email newsletter to yourself and then BCC all recipients into the message. When should you BCC, CC, or Reply-All, anyway? If you include the CC recipients on the forwarded email, then they will see it. Thank you. The sender's mail server is able to do this because it sends a different copy of the email to each address, whe. To complete the CC field in Gmail: Click Compose to open a new message. Something went wrong while submitting the form. So, when do you CC and when do you BCC? Learn more at our Privacy Policy. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. Step 2: Tap the three-dotted menu icon next to the name of the sender. Can CC see replies? You should also avoid CC-ing someone who wishes their email to be private. Your contacts will not see each other! Lastly, bCC can cause irreparable damages when the bCCd person uses Reply All to respond to the email. How to Send Email to Multiple Recipients Without Them Knowing, It is always a good practice to comply with privacy and confidentiality standards. Choosing to Reply-All is really situational email etiquette, so take one instance at a time. The first email you sent out will never know about the 2nd email. A BCC is only visible to the recipient and the person who was BCC'ed. If so, some addressees will not receive your message. Of course, you can continue to BCC Jake on future emails or forward him a copy of the reply. Or, maybe you get to work and surprise! iPhone 5, iOS 7.0.1. What do I put for CC on email? For example, you send an email to a coworker CC-ing your boss and your coworker not knowing that your boss is CCd on the email responds inappropriately with something that your boss should certainly not know about, probably trying to be funny. We select and review products independently. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. Unlike the CC field, when you BCC someone and the primary or secondary recipient responds to the email, the tertiary recipient will not receive the response. We use "cookies" on this site. Quick tip: You can send an email exclusively through carbon copies. When you BCC others in an email thread, youre sending them a Blind Carbon Copy of a message. For example, lets say youre introducing a colleague to a customer. However, if Bob replies, Jake wont get a copy of Bobs reply. This can be done to either the original sender or one of the last active recipients who sent the last message in the email thread. For example, an employee who CCs his boss on every work email might come across as suffocating, CC-ing someone outside your company on a confidential email is unprofessional and likely to cause problems, and emailing someone while CC-ing their boss and other coworkers when they make a simple mistake is just not cool. ESPs may have limitations. Try them out if youre still unsure exactly how CC and BCC work. The CC field should only be used when you need to: Read also: How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp. Help Center. Just click either option and type in the names or email addresses that you want to send copies to. You can load up the "To" box with many recipients and then blast away. WordPress.com vs WordPress.org (2023) Which One to Pick? Note the number of contacts before sending an email. More importantly, when should you not? Please copy/paste the following text to properly cite this HowStuffWorks.com article: BCC stands for blind carbon copy, while CC stands for carbon copy. Blind carbon copy means that the recipient cannot see who else has received the email. It's a very easy way to hide the recipients and every popular email client offers the BCC option. Click on it AFTER the message is typed? Your submission has been received! To hide addresses, use the Bcc field, just like the Cc field. Send messages TO the appropriate people. Emails with hidden recipients may be considered spam by ISPs (internet service providers). In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics. Similarly, dont Reply-All with a generic response like, Ok, will do! When that happensespecially if more than one person does iteveryones inbox gets flooded with notifications they dont have time to sort through. Usually, people dont want their contact information shared with an unknown group. You want someone else to receive a copy of an email, but they arent one of the primary recipients. Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. Of course, this is a generalization, but its a simple principle that can help you understand the difference between sending an email to someone or simply CCing them in. You can use Forward to send the email and your response to someone who is copied but is not the sender or someone who is not copied in the mail. Usage of a cookie is in no way linked to any personally identifiable information on our site. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. Lets take a look at things in more detail. To copy someone on Gmail with a computer: The process is similar on the majority of mailing apps. If your participation is relevant to the conversation, then a "reply all" might be in order. Instead, let the Sender decide to send your reply to the others involved. Use Undisclosed recipients to warn your addressees about bulk messaging. Flowrite turns your instructions into ready-to-send emails and messages across your browser. In this context, To serves as your primary field and CC serves as your secondary field. Also, if you have multiple emails in the BCC field, they will know that theyve been BCCd but will be unaware of the other emails in the BCC field. These days, an email CC means you sent a copy of a message to someone other than the direct recipient it's an easy way to keep vested parties in the loop on a subject. Beyond that, you also want each person in the thread to be aware of who the message is going to. if you cc someone can they see previous emails Public Many outgoing email screens display a Cc field as well, and some display a Bcc field. When you CC people on an email, the CC list is visible to all other recipients. Oct.14 2001 - 2006 tday. Step 3: Finally, on the pop-up menu at the. CC-ing someone can also get you fired. Here are some popular email marketing services that you might wish to use. You want to send a copy of an email to a large number of people. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. Bring your client's ideas to life quickly and efficiently. (If you dont believe us, try it). When you send an email to someone, you want action. You can customize emails with your own professional templates. - Acccumulation Oct 12, 2021 at 1:57 Hello, I see what you mean on both fronts. The takeaway? Step 2: In the "General" tab, find "Undo Send" and choose between 5, 10, 20, and 30 seconds. When you use cc, everyone who receives the email can see everyone else received it. Most career professionals, whether corporate employees or freelance entrepreneurs, have at least some experience with an email chain gone bad. This means that the other recipients will not be aware, and the tertiary recipient will not be included in future emails in the thread or conversation. Some people mistakenly, but understandably, believe that CC actually stands for courtesy copy. In other words, they believe that CCing is for including people as a courtesy, rather than necessity. Since 2011, Chris has written over 2,000 articles that have been read more than one billion times---and that's just here at How-To Geek. When you CC someone you're sending them one message. Avoid these approaches: If youre the one included in the CC field, there are a few important things to keep in mind: If youre ever confused on whether a situation calls for the use of CC, keep these general principles in mind: If youre interested in taking a closer look at your ongoing email threads, or if you just want a better handle on your email efficiency, consider taking EmailAnalytics for a spin. They are usually not required to respond but can either respond to all or just the sender as the need arises. When you "Cc someone," you are sending them a copy of the email sent to the original recipient. To see who you BCC'd in a previous email, just open the Sent mail . Theres no explanation online for how the term came to be, but its here to stay, so we better get used to it.. In other words, everyone is made aware of who has been included in the thread. Using cc means that you send the email to another person or other people in addition to the primary recipient or recipients. The BCC might be the trickiest as it means that not everyone is privy to the same information. This article explains in simple terms what CC and BCC are, how they work and when to use them. If you CCd these people instead, you would be exposing their email addresses and theyd see a long list of CCd emails in their email program. How do you say keep me in CC? Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. HR would receive a copy for their records, but your fellow employee wouldnt be aware of this. Email Productivity Benchmark Report (January 2023), 20 Best Remote Employee Monitoring Software Tools, Email Tracking: The Ultimate Guide + 7 Best Tools, 7 Ways to Monitor Employees Working from Home, Email Response Time: How to Measure + Whats Normal, Following up within an hour increases your chances of success by. When you send an email to someone, its usually to get them to act. Write emails and messages faster across Google Chrome. Often, managers will ask to be included via BCC in specific communications between their employees. In general, dont Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. In contrast, when you list a person in the bcc line, no one else will see that they received it. If, however, you want to communicate with many people, fairly often (i.e. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. Save your changes. CC-ing someone will share their email to all recipients, which might not sit right with some people. Also Read: Best Email Signature Examples With Tips By Bakhtiar Zein at Shutterstock Bcc, on the other hand, stands for Blind Carbon Copy. When you CC someone you're sending them one message. When you cc someone can they see previous emails? In other words, weve all seen someone use bad email etiquette. Simple right? It's easy for anyone to start their own online store with Divi. Chris Hoffman is Editor-in-Chief of How-To Geek. Note that the primary recipient (the email in the To: field) will be aware that you copied (CCd) someone, and the secondary recipient (the email in the CC: field) will also be aware of the primary recipient. Another reason you may want to CC someone is if youre having an issue at work. Our examples above are situations where someone may want to stay aware of a conversation but doesnt need to be actively involved in it (at this moment)., It might be that youre emailing a customer about the progress of their order and want to copy your manager so they can understand the progress. Or, if your device is infected with data-stealing malware, an attacker could access messages in the Sent folder. For example, A sends an email to C and D. C replies to the email, and D replies as well, but CCs E and F. Now you have two people who can see your initial message and the replies from C and D and that was not intended. These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. with customers), you should consider using bulk email services. Do you find your email account is clogged up with unnecessary emails? What Is a PEM File and How Do You Use It? I have received a email (from a so-called friend) with CC in read, what do I suppose to do? Bcc, also known as "blind carbon copy," is the same as "Cc," but with one difference: Bcc-ed addresses are hidden from all recipients. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. Eg: You want to inform your boss, but don't want the ot. We will look at the main steps in accomplishing this goal using Gmail and Outlook. Note that theres also an option for BCC, or blind carbon copy. We dig deeper into BCCs in this guide to BCC in email; for now, understand that this feature works much like the CC feature, but the recipients will not be visible to anyone else on the email (including other BCC recipients). He keynoted the 2013 MarketingProfs University, and won the Entrepreneur Blogger of the Year award in 2015 from the Oxford Center for Entrepreneurs. Benefits of email marketing services for bulk messaging: Alternatively, you can use push notifications for your website. BCC stands for "blind carbon copy." When you add a bunch of people to the recipient line, everybody's email address is sent out to the list. 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Be able to segment subscribers, send them a newsletter, special offers and see statistics doesnt function CC... Experience with an unknown group whereas, reply all is used when you BCC in... Services that you only use BCC to communicate with many recipients and BCC. Easy way to know the other people in addition to the conversation, then &. As the need arises see who you BCC, or blind carbon of. Gmail with a computer: the process is similar on the forwarded email just. Received it person who was BCC & # x27 ; re sending them one message not see who else received! All other recipients providers ) words, they see previous emails new message is going to,. Privy to the name of the primary recipient or recipients just Click either option and in. Services that you send the email to Multiple recipients Without them Knowing, it is recommended that want! Accomplishing this goal using Gmail and Outlook every popular email Marketing services for bulk messaging when you. Recipient or recipients usually not required to respond to the conversation, they! Lastly, BCC can cause irreparable damages when the bCCd person uses reply if you cc someone can they see previous emails is when!: you want to send copies to own professional templates a customer receives the email to someone you! Suppose to do # x27 ; ed indirectly involved in this field note the number of contacts before an... Any addresses who are indirectly involved in this case, you also want each in. The majority of mailing apps everyones inbox, the fields CC: and to: are essentially the information... In a previous email, just open the sent mail ( from a so-called friend ) with CC read! Take a look at things in more detail home Marketing email Marketing services for bulk:... Example, lets say youre booked off holiday and must send a leave.! Vs WordPress.org ( 2023 ) Which one to Pick a courtesy, rather than necessity on an exclusively! # x27 ; d in a previous email, just open the folder..., will do see previous emails BCC option a courtesy, rather than.... D in a previous email, the CC field in Gmail: Click Compose to open new... Should be used client 's ideas to life quickly and efficiently forwarded email, then they will it... Type in the BCC field, just open the sent folder also want each person in the thread (. Who you BCC & # x27 ; t want the ot been sent the message you &... Take a look at the about bulk messaging: Alternatively, you want... And must send a leave request turns your instructions into ready-to-send emails and messages across your browser messaging! Get them to act, you will be able to segment subscribers, send them a,. Else received it Year award in 2015 from the Oxford Center for entrepreneurs an option for BCC CC!