Just for Fun. The Best Conflict Resolution Books in 2023. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 51. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Earn badges to share on LinkedIn and your resume. trailer
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Nothing comes from doing nothing! There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Heres how to do that: Ground rules are powerful tools for improving team process. Be responsible for enforcing the ground rules for the workshop discussions. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Select those that are appropriate to your group's needs. Be inclusive. Its OKto disagree, respectfully and openly, and without being disagreeable. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. Remember and use basic rules of brainstorming. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. 0000002397 00000 n
45. 56. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. 19. Tool: Ground Rules. This causes friction because everyone's experience and expertise are different. How? Here are some of our favourites: 1. During the discussions, do not talk when someone else is talking. Ground rules can be changed at any time as long as you abide by the ground lAd600o```_ @+NPcav30i& 0 S!R
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Decide how you will wrap up the workshop. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Facilitation: A skill for the future of work? A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. During discussions, value other participants' contributions. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z
R= ' aqi?! It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). mtC+ Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 60. Preserve your sense of humor. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Ensure your HR practices are compliant, adequate, effective, and up to date. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Ground rules should be specific, clear, and agreed upon by all participants. Contribute to a single conversation. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. These can be designed to encourage productivity, creativity and a respectful environment. When a topic has been discussed fully, do not bring it back up. Decline the invitation to a workshop unless it is relevant to your job function. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. This can have a negative impact on the meeting. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" Do not waste everyones time by repeating what others have said. 23. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Sorted by their most common use case. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. The Best Conflict Resolution Books in 2023. Encourage diversity in ideas, perspectives, and preferences. Meeting Leader Tips Have theparticipants collaborate tocome up witha list of their preferred meeting rules. This is where meeting ground rules come in to play. Respect each others thinking and value everyones contributions. Ask questions for clarification. At the end of the workshop, share your positive expectations of its future impact. As a result, discussion can become toxic and can quickly grow into conflict. 6. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 49. <>>>
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52. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. 37. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. In most cases like regular meetings it probably makes the most sense to go with the third approach. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Be ready to laugh at your mistakes. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Develop action plans for new ideas and procedures from the workshop. Need help with designing or delivering corporate training initiatives? Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. endobj
Training Workshop Ground Rules 1. We can help. Return on time after breaks. At the end of the workshop, identify key takeaways and action items. 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. Learn about other peoples background. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. 0000001318 00000 n
Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 0000006440 00000 n
Many teams that have ground rules dont regularly use them. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. 65. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Single slip-ups can usually be given a pass. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Why are some meetings highly productive while others end up being frustratingchaos? Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Dont talk for more than 40 seconds without inviting other peoples reactions. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. You can respect another persons point of view without agreeing with them. 21. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Stay mentally and physically present. Read the background documents prior to the worrkshop. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. After this agreement, the group can stop arguing and move on. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Be present, and don't attend to non-meeting business. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. Copyright - MeetingSift. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Be direct and honest. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. %PDF-1.5
Handle conflicts during discussions in a healthy way. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. 46. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . Attend the workshop with positive expectations. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 31. 0000001780 00000 n
If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Once stated, anyone in the meeting can say "ELMO!" Keep in touch with your facilitator and your fellow participants after the workshop. Use the ground rules to check on and improve the quality of the group's interactions. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Interested in learning more about our train the trainer courses? As a result, discussion can become toxic and can quickly grow into conflict. Distribute different lists. The Chatham House Rule is an alternative to the Vegas rule. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 34. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. 0000002204 00000 n
Behavioral ground rules are more useful. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. There are always a mix of extrovert and introverted people in a meeting. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. Thank you! 54. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. Be direct and honest. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 0000008568 00000 n
36. Treat all meeting participants with the same respect you would want from them. During the workshop, carry out any responsibilities assigned to you. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. 39. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Dont lose your sense of humor. 54. Use MeetingSift for free. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Select those that are appropriate to your group's needs. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 0000007101 00000 n
Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. Understand other peoples perspectives. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. Agreed upon by all participants and bring into discussions a voice- at start..., lets move on and improve the quality of the group, this comes from the bottom-up by giving ground rules for workshop participants... 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